RUSHCLIFFE INDOOR BOWLS CLUB

CONSTITUTION

1. Name

The Club shall be known as the Rushcliffe Indoor Bowls Club

2. Objects

The Objects of the Club shall be to promote and further the playing of the game of bowls and to promote social and recreational activities for all Members

3. Membership

There shall be the following classes of membership of the Club:

3.1.         Bowls Members playing membership shall be open to persons of either

Gender who shall have reached 18 years of age and shall be entitled to all the privileges of the Club, including social functions and entry to such bowls leagues, competitions and matches as the Committee may determine. There shall be a maximum of 1,100 Bowls members.

3.2.         Honorary Members who shall be entitled to the same privileges as Bowls members, other than entry to bowls leagues, competitions and matches.

3.3.         Junior Members who may be admitted to membership on such conditions as the Committee may determine, but shall not have a right to vote at the General Meeting of the Club. There shall be a maximum of 50 Junior Members.

4. President

The Club’s President shall be appointed at the Annual General Meeting for one Year only, but will be eligible for re-election. As far as is practical the Presidency And Vice-Presidency will alternate between the ladies’ and men’s membership.

5. Honorary Members

Honorary Members of the Club shall be appointed at the Annual General Meeting on the recommendation of the Executive Committee.

6. Elected Officers

The Officers of the Club shall be:

President, Vice-President, Past President, Club Captain, Club Vice Captain,

Men’s Captain**, Ladies Captain**, Secretary, Treasurer, Match Secretaries,

League Secretary, Competition Secretaries, Welfare Officer, Ladies’ and Men’s

Representatives to the Nottinghamshire IBA. All officers shall be Bowls Members who have paid their annual subscriptions.
** see section 7

7. Executive Committee

a. The affairs of the Club shall be managed by an Executive Committee consisting of the Elected Officers set out in Section 6 plus four (4) Bowls Members elected at the Annual General Meeting. The Executive Committee may invite such other persons to meetings as it deems appropriate. The two officers marked** may appoint a deputy if they are unable to attend.

b. Chairman of the Executive Committee
The Chairman of the Executive Committee shall be the Club President. In the absence of the President, the chair shall be taken by the Vice Chairman or the Past President in that order of precedence. In the absence of all three officers, the Executive Committee shall elect a Chairman for the day from the Committee members present. In the event of a tie in voting, the Chairman shall have a casting vote.

c. Quorum
The quorum for the Executive Committee shall be five (5) Committee Members.

8. Co-option

The Executive Committee may co-opt any Bowls Member onto the Executive Committee to fill any vacancy.   The appointment of any person co-opted shall terminate at the next Annual General Meeting. 

9. Sub-Committee

The Committee shall have power to appoint Sub-Committees for any special Objects and to delegate to these same Sub-Committees the powers and Functions of the Committee relating to such objects.

10. Property of the Club

The property of the Club shall be vested in the Bowls Members who shall entrust its funds and management to the Executive Committee.

11. Finance

The Treasurer shall have the responsibility for keeping suitable records of the Club’s income and expenditure, The Treasurer will arrange for all income to be banked promptly and payments made as soon as practicable. The Treasurer shall present the Club’s financial accounts for the year to the Annual General Meeting and provide each Executive Committee with a financial statement showing the Club’s current financial position. The accounting period for the Club’s accounts shall be from 1st April to 31st March. An Auditor shall be appointed at the Annual General Meeting or subsequent Executive Committee. The Auditor shall be entitled to report to the Annual General Meeting on any aspect of the Club’s financial accounts.

12. Subscriptions

The annual subscriptions for each class of membership shall be such sum or sums As determined from time to time by and payable to Parkwood Leisure Ltd on the 1st day in September of each year or immediately on acceptance into membership. Members whose subscriptions are outstanding for more than 30 days shall forfeit the rights and privileges of the Club until all arrears are paid and any Member whose subscriptions is outstanding for more than 50 days shall be deemed to have resigned his or her membership.

13. Affiliation

The Club shall be affiliated to the English Indoor Bowls Association and the Nottinghamshire Ladies’ and Men’s Indoor Bowls Associations and to such other Organisations as the Executive Committee deem appropriate.

14. Alterations of Constitution and Rules

No alterations shall be made to the Constitution and Rules except at the Annual General Meeting or at an Extraordinary General Meeting convened for the Purpose, by a two thirds majority of those Bowls Members present and voting at the meeting.

15. General Meetings

15.1.      A General Meeting shall be held once every calendar year at such time and place as may be determined by the Committee

15.2.      The above mentioned General Meeting shall be called the Annual General Meeting; all other General Meetings shall be called Extraordinary.

15.3.      An Extraordinary General meeting may be called by:-

15.3.1.  The Committee

15.3.2.  Not less than 50 Bowls Members of the Club, giving notice in writing to the Committee

No business may be discussed at an Extraordinary Meeting other than that which is shown on the Agenda.

15.4.      No business shall be transacted at any General Meeting unless, a quorum of Bowls Members is present at the time when the meeting proceeds to business. Save as otherwise provided, 20m Bowls Members, present in person, shall constitute a quorum.

15.5.      14 days notice, in writing shall be given to all Members in the case of an Annual General Meeting, In the case of an Extraordinary Meeting, 7 days notice in writing shall be given. Any proposals for alteration of the Constitution of the Club and nominations for Officers or Committee must be received, in writing, by the Honorary Secretary at least 7 days prior to the meeting.

15.6.      If within one half hour from the time appointed for the meeting a quorum of Bowls’ members is not present, the meeting, if convened on the requisition of the members, shall be dissolved. In any case, it shall stand adjourned to the same day, time and place in the following week and, if at the adjourned meeting a quorum of Bowls Members is not present within half an hour of the time appointed for the meeting, the Bowls Members present shall be a quorum.

15.7.      The Chairman of the Committee shall preside at every General Meeting. If at any Meeting the Chairman is not present 15 minutes after the time appointed for the Meeting, the members shall select one of their number present to be Chairman at the Meeting.

15.8.      The Chairman may, with consent of the Meeting, adjourn such Meeting from time to time and from place to place, but no business shall be transacted at the adjourned meeting, other than the business left unfinished at the Meeting from which the adjournment took place.

15.9.      At any General Meeting, unless a poll is demanded by at least one third of the Bowls Members present, a declaration by the Chairman that a resolution has or has not been carried, and an entry to that effect recorded in the Minutes, shall be conclusive proof of the fact, without evidence of the number of votes recorded.

15.10.   If a poll is demanded, it shall be taken by ballot of Bowls Members present and the result shall be deemed to be the resolution of the Meeting at which the poll was taken.

15.11.   Annual General Meeting or Extraordinary General Meeting any proposal for the amendment or alteration of the Constitution shall be deemed not to have been carried unless a resolution in favour thereof shall have been supported by the majority referred to in Rule 15. In all other instances a simple majority vote shall suffice. In the event of a tie in voting the Chairman shall have the power to exercise an additional casting vote.

16. Observance of Rules and Byelaws

Any members who wilfully commits a breach of the Rules or the Regulations made by the Committee for the better running of the Club and the premises used and occupied by the Club, or otherwise acts in a manner detrimental to the interests of the Club, shall be subject to reprimand, suspension or expulsion by the Committee.

17. Dress Code

The Dress Code for the Club’s league and competition matches shall be as set out in the respective rules. The Dress Code for all Club Matches shall be in accordance with EIBA Dress Code

The Committee shall be fully indemnified by the Club against all losses, damages, Actions, costs and charges arising directly or indirectly from anything done, or Omitted to be done, in connection with the proper execution of the duties of their respective offices.

18. Indemnity

The Committee shall be fully indemnified by the Club against all losses, damages, Actions, costs and charges arising directly or indirectly from anything done, or Omitted to be done, in connection with the proper execution of the duties of their respective offices.

19. Winding Up

On the winding up or dissolution of the Club, all assets shall be sold and the net proceeds together with all other remaining assets given to the Alzheimer Society.